VBA - User Forms

VBA - User Forms

A UserForm is a custom-built dialog box that makes a user data entry more controllable for you and easier for the user. In this chapter, we will design a Simple form and add data into excel.

Step 1 : Navigate to VBA Window by pressing Alt+F11 and Navigate to "Insert" Menu and select "User Form". Upon selecting, user form is displayed below.

Step 2 : Now let us design the forms using the given controls.

Step 3 : After adding each controls, the controls has to be named. Caption corresponds to what appears on the form and name corresponds to the logical name which will be appearing while we write VBA code for that element.

Step 4 : Below are names against each one of the added controls.

Control	Logical Name	Caption
From	frmempform	Employee Form
Employee ID Label Box	empid	Employee ID
firstname Label Box	firstname	First Name
lastname Label Box	lastname	Last Name
dob Label Box	dob	Date of Birth
mailid Label Box	mailid	Email ID
Passportholder Label Box	Passportholder	Passport Holder
Emp ID Text Box	txtempid	NOT Applicable
First Name Text Box	txtfirstname	NOT Applicable
Last Name Text Box	txtlastname	NOT Applicable
Email ID Text Box	txtemailid	NOT Applicable
Date Combo Box	cmbdate	NOT Applicable
Month Combo Box	cmbmonth	NOT Applicable
Year Combo Box	cmbyear	NOT Applicable
Yes Radio Button	radioyes	Yes
No Radio Button	radiono	No
Submit Button	btnsubmit	Submit
Cancel Button	btncancel	Cancel

Step 5 : Now we will add code for the form load event by performing right click on the form and selecting 'View Code'.

Step 6 : Select userform from the objects drop down and select 'Initialize' method as shown below.

Step 7 : Upon Loading the Form we should ensure that the text boxes are cleared, Drop down boxes are filled and Radio buttons are resetted

Private Sub UserForm_Initialize()

   'Empty Emp ID Text box and Set the Cursor 
   txtempid.Value = ""
   txtempid.SetFocus
   
   'Empty all other text box fields
   txtfirstname.Value = ""
   txtlastname.Value = ""
   txtemailid.Value = ""
   
   'Clear All Date of Birth Related Fields
   cmbdate.Clear
   cmbmonth.Clear
   cmbyear.Clear
   
   'Fill Date Drop Down box - Takes 1 to 31
   With cmbdate
   .AddItem "1"
   .AddItem "2"
   .AddItem "3"
   .AddItem "4"
   .AddItem "5"
   .AddItem "6"
   .AddItem "7"
   .AddItem "8"
   .AddItem "9"
   .AddItem "10"
   .AddItem "11"
   .AddItem "12"
   .AddItem "13"
   .AddItem "14"
   .AddItem "15"
   .AddItem "16"
   .AddItem "17"
   .AddItem "18"
   .AddItem "19"
   .AddItem "20"
   .AddItem "21"
   .AddItem "22"
   .AddItem "23"
   .AddItem "24"
   .AddItem "25"
   .AddItem "26"
   .AddItem "27"
   .AddItem "28"
   .AddItem "29"
   .AddItem "30"
   .AddItem "31"
   End With
   
   'Fill Month Drop Down box - Takes Jan to Dec
   With cmbmonth
   .AddItem "JAN"
   .AddItem "FEB"
   .AddItem "MAR"
   .AddItem "APR"
   .AddItem "MAY"
   .AddItem "JUN"
   .AddItem "JUL"
   .AddItem "AUG"
   .AddItem "SEP"
   .AddItem "OCT"
   .AddItem "NOV"
   .AddItem "DEC"
   End With
   
   
   'Fill Year Drop Down box - Takes 1980 to 2014
   With cmbyear
    .AddItem "1980"
    .AddItem "1981"
    .AddItem "1982"
    .AddItem "1983"
    .AddItem "1984"
    .AddItem "1985"
    .AddItem "1986"
    .AddItem "1987"
    .AddItem "1988"
    .AddItem "1989"
    .AddItem "1990"
    .AddItem "1991"
    .AddItem "1992"
    .AddItem "1993"
    .AddItem "1994"
    .AddItem "1995"
    .AddItem "1996"
    .AddItem "1997"
    .AddItem "1998"
    .AddItem "1999"
    .AddItem "2000"
    .AddItem "2001"
    .AddItem "2002"
    .AddItem "2003"
    .AddItem "2004"
    .AddItem "2005"
    .AddItem "2006"
    .AddItem "2007"
    .AddItem "2008"
    .AddItem "2009"
    .AddItem "2010"
    .AddItem "2011"
    .AddItem "2012"
    .AddItem "2013"
    .AddItem "2014"
   End With
   
   'Reset Radio Button. Set it to False when form loads.
   radioyes.Value = False
   radiono.Value = False

End Sub

Step 8 : Now we need to add code to the Submit button. Upon Clicking on submit button user Should be able to Add the values into the worksheet.

Private Sub btnsubmit_Click()
  Dim emptyRow As Long
  
  'Make Sheet1 active
  Sheet1.Activate
  
  'Determine emptyRow
  emptyRow = WorksheetFunction.CountA(Range("A:A")) + 1
  
  'Transfer information
  Cells(emptyRow, 1).Value = txtempid.Value
  Cells(emptyRow, 2).Value = txtfirstname.Value
  Cells(emptyRow, 3).Value = txtlastname.Value
  Cells(emptyRow, 4).Value = cmbdate.Value & "/" & cmbmonth.Value & "/" & cmbyear.Value
  Cells(emptyRow, 5).Value = txtemailid.Value
  
  If radioyes.Value = True Then
      Cells(emptyRow, 6).Value = "Yes"
  Else
      Cells(emptyRow, 6).Value = "No"
  End If
End Sub

Step 9 : Now add a method to close the form when user clicks on cancel button.

Private Sub btncancel_Click()
    Unload Me
End Sub

Step 10 : Now Let us Execute the Form by clicking on "run" Button. Enter values into the form and click 'Submit' button. Automatically the values would flow into the worksheet as shown below.

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